POSITION: Finance & HR Assistant
DEPARTMENT: Finance & Operations
REPORTS TO: Partner Relations Director & U.S. Office Manager
FLSA STATUS: Hourly, Part-time (6-10 hours/week)
POSITION PURPOSE
The Finance & HR Assistant plays a vital role in the day-to-day operations of Israel Firstfruits. With a keen eye for detail and a passion for precision, they ensure the timely and accurate processing of all donations and payments. They also help ensure that all income and expenses are properly coded and documented. At times, they may help prepare financial reports, budgets and tax filing documents. Their main duties include data entry into our CRM, helping with monthly reconciliations, updating records, processing payments and serving our partners with their donation-related questions. The Finance & HR assistant will also help with some basic HR-related functions, such as employee files and policy handbooks. They must be familiar with accounting procedures and dedicated to the highest level of compliance with all state and federal law, particularly as it relates to non-profit operations.
PRINCIPLE RESPONSIBILITIES:
- Assist with bookkeeping and follow accounting best practices
- Fact-check invoices for payment and processing
- Prepare and file POs
- Monitor vendor statements, wire transfer requests, and other transactions
- Process all donations (checks, ACH payments, debit/credit)
- Record service payments for events and other non-donation transaction
- Correct and modify inaccurate files and records
- Code and file all receipts
- Prepare expense reports
- Assist with monthly income/expense reconciliation
- Assist with the preparation of monthly/quarterly financial reports
- Assist with tax document preparation
- Process billing/donation adjustments and refunds
- Collection phone calls and e-mails as needed
- Maintain accurate, detailed donation records in CRM
- Create, send and follow up on invoices
- Suggest changes or improvements to increase accuracy, efficiency and cost reductions
- Help create and maintain basic HR files
- Filing, mailing and other duties as needed
REQUIREMENTS:
Education and Experience
- High school degree or GED equivalent; Associate’s or bachelor’s degree in Accounting, Finance, Business with an emphasis in accounting, or a related field preferred
- Knowledge of bookkeeping and accounting best practices, laws, standards and state/national regulations
- Accounting/bookkeeping experience
- Experience with CRM systems (experience with Salesforce CRM a plus)
- Demonstrated proficiency in Microsoft Word, Excel, PowerPoint
- Ability to work under stress and handle interactions with staff and partners, using judgment, tact and diplomacy
- Cross-cultural experience, particularly in/with Israel or the Middle East, a bonus
Specific Job Skills
- Able to analyze financial records and transfer information
- Data entry and word processing skills
- Accurate; precise attention to detail and ability to catch errors
- Strong aptitude for numbers, spreadsheets and financial reports
- Great organizational skills
- Strong written and verbal communication skills
- Excellent time management skills; able to prioritize
- Self-motivated and self-directed
- Ability to follow company policies
- Understanding of and adherence to data privacy standards
- Ability to work independently and on a team
- Assists team members when needed to accomplish team goals
- Possess high levels of integrity and honesty
- Customer-service oriented, with a willingness to serve
Other Requirements
- Mental activities
- Strong interpersonal skills and emotional intelligence and maturity
- Decision-making, useof discretion, independent judgment and/or independent action
- Flexible and adaptable. Comfortable working in a multi-cultural, fast-paced, ever-changing non-profit environment
- Ability to analize and creatively problem solve
- Faith Statement
- Must adhere to Israel Firstfruits mission and values, and commit to serve Jewish and Arab believers in Israel as well as the global Firstfruits community of believers
- Working Conditions
- In-office or hybrid
- Possible early morning meetings, evening meetings
- May require attendance at special events and fundraisers; increased hours for donation processing
ABOUT ISRAEL FIRSTFRUITS
Israel Firstfruits is an international non-profit organization who purpose is empowering marketplace leaders and growing businesses in Israel to advance the Kingdom of God. Our main office is in Israel and our U.S. base is located in Colleyville, TX. We are a small team – yet diverse and dynamic! We work hard, walk together and are passionate about our purpose.
We highly value teamwork, collaboration, honesty, humility and trustworthiness. Because we are a small team, everyone wears many different hats. We all have our “titles” and responsibilities but are rarely confined to just our job description. (We don’t just work with entrepreneurs…we’re entrepreneurial ourselves.) We work together – a lot. We share ideas, feedback and challenge one another. We believe in healthy conflict and helping one another grow. (In this way, we’re a unique blend of Israeli and American culture…)
If you’re an energetic team player with a heart to serve, a willingness to grow and an openness to step out of your comfort zone, you’ll love our team! However, if you prefer systematic structure that operates in a traditional hierarchy, to not collaborate or receive feedback on your work, or are only willing do things you feel you’re good at, this probably isn’t the best fit for you.
We’re open and honest, as you can hopefully tell. But it is because we truly care and sincerely want people to flourish and prosper. And because we highly value our organizational cultural, we’re committed to more than just hiring for skill or talent. We earnestly desire team players who are just as passionately committed to our culture and purpose as we are.
