Office Administrator
Roanoke, TX
Part-time (20-25 hrs) with Friday office hours required*.
Job Description
The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to the Director of Operations & Finance. Will work closely with the Director of Operations & Finance to provide effective service to the organization for the achievement of the organization’s goals and objectives. This position is part-time (20-25 hrs) with Friday office hours required.
Duties and Responsibilities:
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- Administrative and Clerical Duties: Serve as a key point of contact for visitors, partners, and donors. Answer incoming calls and direct them appropriately. Manage correspondence by responding to emails in a timely manner and sorting mail as well as conducting administrative errands as needed.
- Meeting Organization: Assist in organizing/coordinating meetings and staff events.
- Data Entry and Record Keeping: Accurately input and maintain data in digital and physical records, databases and spreadsheets, ensuring data integrity and confidentiality. Such tasks include but are not limited to record donations/contributions in Salesforce, Gift-In-Kind activity, and manage staff expense reports.
- Budget Tracking: Assist with tracking the office budget and expenditures as well as invoices/check requests.
- Facilities Management: Assist with the maintenance and management of office facilities and equipment.
- HR Assistance: Assist with Employee Benefits Administration, PTO tracking, submit online job postings, schedule interviews and maintain candidate tracking systems.
- Administrative Support: Provide comprehensive administrative support to include, but not limited to contribution receipts, office supplies inventory, end-year giving statements, and policy updates.
- Other duties as assigned
Qualifications:
- High school diploma or equivalent
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) as well as Google Suite.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and work under pressure.
- Attention to detail and accuracy.
- Professional and friendly demeanor.
- Proven experience in an administrative role, preferably in a small business setting.
- Knowledge of office equipment (phones, copier/printer, laptops)
Please submit a resume and cover letter to hr@sosresponds.org
*Please note, this is not a remote position, it is an in-person position at our offices in Roanoke, TX.
