The CEO Forum hosts a variety of online calls and events, as well as several smaller in-person events each year
ranging from breakfast, lunch, and dinner meetings, an educational cohort setting, retreats,
prospecting/networking events, training sessions, socials, and beyond. This role will be equally weighted
between event planning and a strong administrative component. Our organization is growing, and we have
many moving parts and needs.
The ideal candidate will need to:
• Be highly organized.
• Thrive in the details.
• Possess excellent communication and follow-up skills.
• Demonstrate an established tracking system.
• Collaborate with other team members.
• Display exceptional time management skills.
• Manage and adhere to a budget.
• Prioritize tasks.
• Understand and appreciate a good process.
• Adapt to last minute changes.
• Remain proactive.
BREAKDOWN OF ROLES AND RESPONSIBILITIES:
(50%) The Executive Coordinator will provide administrative support to the Vice President(s) of Member Engagement and Discipleship (VP ME&D).
• Provide administrative support to the VP ME&D, including scheduling meetings, managing calendars,
and coordinating travel arrangements.
• Assist in the coordination and implementation of ministry projects and initiatives, ensuring deadlines
are met and objectives are achieved.
• Updating our CRM database records regularly and accurately, ensuring confidentiality.
(50%) The Executive Coordinator will serve as the team lead in planning, coordinating, producing, and executing all aspects of the event assigned to them.
• Coordinate and execute ministry events from inception to completion.
• Assist with agenda and content planning to ensure the strategic goals for the event are met.
• Liaise with vendors, venues, and stakeholders to secure necessary resources and services for events.
• Manage event budgets, track expenses, and ensure cost-effective solutions without compromising
quality.
• Liaise with Manager of Marketing to create an event communication plan and determining
communication protocols for reminders and announcements.
o Own all aspects of internal and external communication.
o Maintain Website Landing Pages and related content in WordPress.
o Create basic copy for use in email invitations, text invitations, promotional material, and event
resources.
o Maintain email lists and system accuracy.
o Compile printed collateral.
• For digital events, coordinate calendar invites, serve as a Zoom host.
• Update Donor Perfect (CRM Database) to track attendance after each event.
• Assist with preparation of needed documents/presentations via Word, PowerPoint, or Excel etc.
• Serve as a concierge to our members.
TRAVEL:
There may be light travel required for this position.
