Job Description
PART TIME PERSONAL ASSISTANT
Responsibilities
- Calculate and process bi-weekly payroll in SurePayroll system
- Work with Texas Workforce Commission (TWC) when issues arise
- Maintain financial data in Quicken (download transactions, assign categories, print reports)
- Verify charge amounts on credit card statements
- Schedule bill payments
- Pay invoices
- Make mobile deposits
- Schedule appointments
- Manage calendar
- Communicate concerns or instructions to service providers
- Communicate questions or concerns to doctors through patient portals
- Manage prescription refills
- Manage insurance claims and EOB statements
- Order supplements and miscellaneous items (tea, coffee, lawn products, etc.)
- Set up online accounts
- Arrange for product returns
- Customer service calls (ex: utilities, insurance, technical, etc)
- Document management (ex: filing and shredding)
- Coordinate and oversee contractor/service provider work
- Arrange for bids from service providers for special projects
- Schedule car maintenance
- Manage product warranties, warranty extensions, and service calls
- Arrange for flower delivery for various occasions
- Assist with gathering tax information
- Manage printer updates and ink refills
- Update software for Mac, iPad, and iPhone
- Backup Mac weekly
- Assist with new employee process, paperwork, and background check
- Manage employee vacation and time off
- Maintain administrative and payroll training documents
- Maintain lawn care document and schedule
- Periodic research on various topics
- Change refrigerator filter quarterly and reorder filters as needed
- Oversee quarterly replacement of air filter
- Work with Ardent Health when issues arise with home visits
- Occasional errands
- Be available to care for Gordon if Betty has to leave for short periods (ie: make a quick lunch or snack, help find lost items, etc…no hands on caregiving is required for this position).
- All other tasks as identified at various times. This is intended to be a summary of regular duties but is not exhaustive and can change as needed.
Qualifications
- Proficient with Apple products or ability to quickly learn to use Mac and corresponding applications (ex: numbers, pages, reminders, mail, calendar)
- Proficient in Quicken
- Good with numbers
- Strong attention to detail
- Strong written and oral communication skills
- Friendly and able to establish good rapport with contractors and service providers
- Trustworthy
Benefits
- 5-20 HOURS WK
- HOURLY PAY BASED ON EXPERIENCE AND SKILLS
How To Apply
EMAIL ( bettymcnulty@mac.com) OR CALL (214-457-4485)
