The administrative assistant is responsible for providing personalized secretarial and administrative support to the Director of Administration in a professional, timely manner. The administrative assistant works one-to-one with the director on a wide variety of confidential matters pertaining to corporate business. The administrative assistant must be flexible to meet the demands of the organization, have a positive disposition, and impeccable organizational skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Utilize computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
- Organize and maintain files and databases in a confidential manner
- Manage communication including emails and phone calls
- Screen phone calls, redirect calls, and take messages
- Schedule appointments, meetings, and reservations as needed
- Ensure the Outlook Calendar is accurate and remains updated
- Receive deliveries; sort and distribute incoming mail
- Maintain and order office supplies
- Receive invoices and review for accuracy
- Greet and assist visitors, answer inquiries, and create a welcoming environment
- Anticipate the needs of others in order to ensure their seamless and positive experience
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
- Clean driving record
- Use personal vehicle for LOI business (mileage reimbursed)
- Proficient computer skills, including Microsoft Office
- Strong verbal and written communication skills
- Comfortable with routinely shifting demands
- High degree of attention to detail
- Working knowledge of basic office equipment
High school diploma or general education degree (GED) required. Associates degree in Business Administration preferred
2-3 years of clerical, secretarial, or office experience
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to effectively present information in one-on-one situations to co-workers.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
- Understand and carry out written, oral or diagram form
- Handle conflict resolution
- Work alone and as part of a team
- Perform repetitive work
- Be vigilant and concentrate
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
- Regularly required to stand; use hands to finger, handle or feel; and reach with hands or arms.
- Frequently required to walk, stoop, kneel, crouch, crawl, talk, and hear.
- Occasionally required to sit, climb, and balance.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
How To Apply
Thank you for showing interest in our job openings!
As a reminder, in order to be considered for a position with our organization, you must complete an online application through our website http://lifetoday.org/about-life/job-opportunities/. If you have not done so already, please take a moment to submit this application.
Simply click on the job title for which you care to apply and a new window will open containing a job description and application.
Thank you and God bless!